Pinikitan Rental respects your privacy. This notice explains what personal information we
collect when you register and apply for a unit, why we need it, how we protect it, and
your rights under the Data Privacy Act of 2012 (RA 10173).
1. What we collect
- Identity & contact: full name, email address, contact number, birthdate and current address.
- Application details: preferred unit and move-in date, reason for renting, employment status, employer or school, source of income and monthly income (if given).
- Emergency contact: the name, number and relationship of the person you list. Please let them know you have shared their details with us.
- Identification: a photo of your government-issued valid ID and your 1×1 ID picture.
- Tenancy records (once approved): lease details, payments and proofs of payment, utility bills, maintenance and renovation requests, and notices sent to you.
2. Why we collect it
- To evaluate your application and verify your identity.
- To prepare and manage your lease, billing, payments and receipts.
- To contact you by email or SMS about your application, bills, due dates and property matters.
- To reach your emergency contact if something happens.
- To keep the records the law requires of a lessor.
We do not sell your personal information or use it for advertising.
3. Your ID photo and the camera
When you capture your valid ID, your device camera is used only while the capture window
is open. Nothing is recorded — only the single photo you choose to use is uploaded with
your application. You can retake it as many times as you need before submitting.
4. Who can see it
Only the property manager and authorized staff of Pinikitan Rental. We share it with others
only when required by law or a lawful order, or with your consent. Email and SMS providers
we use to send you messages receive only what is needed to deliver them.
5. How we protect and keep it
Your data is stored on our secured system and is accessible only through authorized
accounts. We keep tenancy records for the duration of your lease and up to
5 years after it ends, for legal and
accounting purposes. Documents from applications that are rejected or withdrawn are kept
for up to 6 months. After that, they are
securely deleted.
6. Your rights
As a data subject you have the right to:
- be informed about how your data is processed;
- access your personal data and ask for a copy;
- have inaccurate or incomplete data corrected;
- object to processing, or withdraw your consent;
- have your data blocked or erased when it is no longer needed or was unlawfully processed;
- data portability;
- be compensated for damages caused by inaccurate, false or unlawfully obtained data; and
- file a complaint with the National Privacy Commission (privacy.gov.ph).
Withdrawing consent may mean we can no longer process your application or manage your lease,
but it will not affect anything done lawfully before you withdrew it.
7. Contact us
For questions or to exercise your rights, contact
Pinikitan Rental Management Office at your-email@yourdomain.com .
8. Consent
By ticking the Data Privacy consent box, you confirm that you have read this notice and you
freely give your consent to Pinikitan Rental collecting and processing your personal
information for the purposes above.
